Maintaining records in libraries • 1–12, page 7. *This pamphlet supersedes DA Pam 25–, dated 20 December DA PAM 25– • DA PAM Guide to Recordkeeping in the Army [United States Department of the Army] on *FREE* shipping on qualifying offers. The United. This pamphlet provides operational procedures and guidelines for recordkeeping within the Army.
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This area 25-03 be staffed and equipped to process both electronic and hardcopy records received from units down range. Electronic records received or transmitted will be provided in the format in which they were saved. The designated contact will establish the processes for the collection and transfer of unit records.
Units providing medical care will transmit these records in accordance with medical prescribing directives. The record copy will be handled in accordance with these instructions and AR Outpatient field medical file including DD ; DD ; standard forms SFs, and ; and other medical reports. Classified records may be attached to an e-mail and sent classified e-mail.
The list of file numbers in Annex A is not all-inclusive. To ensure records from the AOR are collected and properly prepared for transfer to continental U. This guide applies to all Army forces that are deployed or engaged in operational missions. Destruction for any other reason is not authorized. In that area of responsibility AORthe combatant commanders realized the importance of documenting operations. Deployed units will be provided copies of the Quick Reference guide outlining requirements for specific and minimum records creation, preservation, collection, dq transfer.
CALL Handbook Commander’s Guide to Operational Records and Data Collection
As stated in the main recordkeeping narrative, this may not always be practical or possible. The guide provides instructions for the creation and preservation of records in units and parts of units deployed for combat, emergency, and special operations both singly and as part of a task force.
ARparagraph f states commanders of Army components operating under a joint command will “ensure, through a designated contact, that records are created and preserved throughout the Army component in accordance with the records procedures in paragraph f.
Do not give these organizations the record copy of information to be preserved. Annex A contains a list of specific records to be created, maintained, and transferred.
Functional Area File Description Send the following records to: Approval by the archivist is legal authority for the retention and disposal of all Army records. ARparagraph g states commanders of the Army component combatant commands will “integrate records management support into operational plans for the collection and transfer of records created by deployed units in contingency operations per AR The Army must be able to research the location and activities of units and Soldiers involved in combat or contingency operations.
The records specified in this guide provide important rights and interest information for Soldiers and veterans.
Da Pam 25-403 : Guide to Recordkeeping in the Army (2013, Paperback)
Commanders of deployed units will designate a point of contact, a records coordinator RCfor the monthly collection and transfer of records created in their units in accordance with processes established by the commander directing the overall operation.
From time to time organizations such as Center for Army Lessons Learned and military history detachments will visit deployed units to collect copies of records. Do not “over-classify” records. Without properly documenting contingency operations, the Army as an institution risks losing important portions of its history; can lose the ability to formulate lessons learned; and, most importantly, can fail to protect the rights and interests of the individual Soldiers and civilians deployed.
Visual information records still and motion will be sent to director, U.
Guide to Recordkeeping in the Army — DA PAM 25–403
Sign In Sign Out. If this is not possible, a simple cover sheet can be used legibly handwritten or typed giving the unit’s full name and address, unit identification code, unit point of contact information, name of task force, name of operation, inclusive dates of the records, and a list of the records in the shipment.
Center for Army Lessons Learned: Destruction or loss of Army records is a violation of federal law and must not occur. Missing records during Operation Desert Storm resulted in the Army spending millions of dollars for record reconstruction.
Ensure declassification instructions accompany all classified records including electronic records prior to transferring them. Daily staff journal and tactical operations center log with coordinates of locations and events.